Reflecting on the 2019 NZ capital TEDx event.
On Sunday, August 11, 2019, we held the fourth TEDxWellington event at a new, creative location right in the heart of capital, Te Auaha.
As the video above illustrates, the focus was building on our past success of crafting a unique delegate experience around the framework of TEDx talks from local Wellington-based talent.
THEME
Every year we choose a theme which will challenge us creatively and provide an opportunity to stretch our imaginations. The theme was also a reflection of the prospect of doing an event a fifth the size of the previous one in 2017 and after taking a break for a year.
Thanks to our media partner Make It Obvious for the above theme launching video (plus subsequent social channels collateral, speaker video intros and photography).
REGISTRATIONS
Every previous non-profit TEDxWellington event has sold out and we’ve had many folks comment they missed out on a spot so this year we gave everyone had an equal chance to get a ticket by developing a lottery registration system. We did this by inviting our community to apply for a single ticket over a three week window (which gave everyone an equal shot when the random algorithm was run to choose successful parties – check out the 2019 Ticketing FAQ).
There were over 600 registrants and we definitely learnt that Wellingtonians are a busy bunch, and not everyone checks their emails! But here at TEDxWellington we always have a plan B (and C) – so we put the unclaimed tickets back on sale for a “second chance” opportunity, which made it another sold out event.
INTERACTIONS
The interaction team jumped at the idea of using the “chance” team throughout the whole experience.
Upon arrival, delegates were randomly given one of four coloured wristbands (instead of cumbersome lanyards). As the start of the video above illustrates, delegates were then directed to follow similar coloured balloons into the theatre to arrive in four main entrances. We balanced out the random seating arrangements, with some priming content playing on the screen along with some unique ‘paper fortune‘ games to prompt discussion.
During the two breaks there were other ‘chance’ activities to both connect and reflect:
- treasure hunts: with the first clue being handed out by our MC’s, this interaction provided an opportunity to gamify building connections between delegates. There were five clues that enabled the team participating to journey through the space, experiencing ‘chance’ encounters with TEDxWellington team members and the installations around the venue;
- photobooth: creating digital takeaways to share through social channels;
- head / neck / shoulders massage: because sometimes you need help in getting those ideas into your brain plus to shake off the emotions a little from the challenging talks of the previous session;
- speaker stations: allocated spots for delegates to both find and connect with the speakers to dive deeper into their shared idea;
- toilet interactions (yes that’s right): on the back of the cubicle doors we had a matrix of the speakers with an opportunity to mark how the talk made them feel.
The final interaction to close the event was a silent disco, again utilising the colours related to the wristbands so that participants were grooving to tunes by ‘chance’:
SPEAKERS
Our impressive line-up of all-Wellington speakers were a result of distilling over 140 applicants and then over twenty interviews. After being chosen the 12 speakers (ten talks featuring two pairs) participated in a five week coaching course along with 1-2-1s sessions plus a full dress rehearsal the day before the event. The 2019 speakers were (final videos of talks currently being edited):
Anne-Marie Brook, Co-founder,
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Ged Finch, PhD Candidate,
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Hīria Te Rangi, Kaiwhakahaere,
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Jase Te Patu, Creator,
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Kim Murray, Co-Founder,
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Rebecca Morahan, Co-Founder,
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Mandi Lynn,
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Dr. Monica Saini,
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Olie Body, Founder / Managing Director,
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Rob Wilson,
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Dr. Serena Cox,
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Tania Sawicki Mead, Director,
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COLLABORATORS
Our volunteer leadership partners who provide pro-bono time, support and energy to make this happen:
Our celebration partners: |
Our technical partner: |
Our media production partners: |
Our catering partners: |
Our speaker coaching venue partner: |
Our MC partner: |
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Our interaction partners: |
As a non-profit endeavour every TEDxWellington event wouldn’t be possible with the amazing mix of organisations and companies donating their products, time, expertise and support.
MAYOR CELEBRATION
A couple of days after the event, Wellington City Council Mayor, Justin Lester hosted a celebration event for speakers, volunteers, collaborators, wider team to recognise the volunteer contribution to the city.
2019 LEADERSHIP TEAM
DKLicensee / Creative Producer Yes, just a D and a K. Creative Producer & Speaker Coach. Love ‽’s. |
Erica BrooksSpeaker / Performer Curator Erica is an experienced conference curator + event manager, with a background in the arts, film, media and marketing. Currently a Film + Media Analyst for The Office of Film & Lit Classification. |
Alex MatthewsCommunity Lead Alex is a digital producer and entrepreneur, having had an active life in business since a young age and founding Xequals, a cutting-edge web and graphic design company in 2011. |
Lucy ShandSponsorship & Livestream Director Lucy wears many hats. Project Manager, Opera Singer, Creative Producer, Political Advisor, Environmentalist, Heartist, Social Butterfly. At the heart of everything Lucy does / is: people and purpose. |
Helen Kirlew SmithTrustee Helen has been producing and managing public art initiatives and interactive events in Wellington over the last 6 years. Sharing stories, connecting people and inspiring people to be the best they can be is at the heart of all that she does. |
Hannah WignallOperations / Trustee Contractor in both the creative and health sector. The human element of events excited me the most. I play football and ride bikes for some endorphins. Talk to me about: empathy. |
Gareth ParrySpeaker Coach Gareth is a partner in PwC’s Experience Consulting practice, specialising in helping create the right conditions for diverse groups of people to collaborate, participatory design, and live-scribing. |
Emily DwyerInteractions Emily truly thrives when creating experiences that immerse, surprise and delight people, whilst fostering meaningful interactions. Emily has over a decade of events experience, including event design & production across a variety of sectors. |
Ciaran JackCommunications Director Ciaran is the director of Obvious Brand Partners and is committed to empowering others to connect and communicate. |
The above are the good humans all working for free to put on this years event.
We were also joined by about fifteen other volunteers on the day to make the event the success it was:
WHAT’S NEXT?
Our focus now is editing down and getting the talks up on YouTube to be approved by TED. More community Salons will follow throughout the year to keep the community engaged and after a rest, we’ll get busy planning TEDxWellington 2020.
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